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Terms & Conditions

EVENT PARTICIPATION

Please read these terms and conditions and agree to them at the bottom of this page prior to proceeding to payment.  When you arrive at the Sign On session, you will be required to sign a printed version of these terms and conditions as part you signing in to the event.

I apply to participate in the (“Event”) conducted by Maschine Pty Ltd ABN 49 154 660 581, of 9 Ormerod Court, Gisborne, Victoria 3437 (“Event Provider”) and agree to be bound by the following terms and conditions:

TO:    MASCHINE PTY LTD (EVENT PROVIDER)

  1. I acknowledge that motorcycle activities can be dangerous and that by engaging in these activities and participating in the Event I am exposed to and accept all risks and dangers including the risk of personal injury, disability, death and property damage. I acknowledge that the Event Provider has recommended that I obtain appropriate insurance to cover such risks.

  2. I agree that I shall at all times during the Event use adequate safety equipment including a safety helmet approved by the Australian Standards Association and protective clothing including a full length riding jacket and pants with armour (protective inserts at key points) and protective full length off-road motorcycle boots and gloves and that I shall comply with any other safety requirements specified by the Event Provider.  Kevlar jeans and motocross clothing without armour inserts are not suitable for this Event.  Work boots, hiking boots or motorcycle boots with no ankle or leg protection do not provide adequate protection when riding and are not appropriate for this type of off-road riding. The Event Provider reserves the right refuse participation in the Event for any non-compliance with this requirement.

  3. Any motorcycle provided by me for use in accordance with the Event requirements shall be registered and in a roadworthy and safe condition and shall comply with any requirements specified by the Event Provider. The Event Provider reserves the right refuse participation in the Event if the condition of your motorcycle does not meet these requirements.

  4. The Event Provider, its employees, agents, contractors and any other third party involved in the Event including but not limited to sponsors, land owners and lessees shall not be liable whatsoever and howsoever arising for any loss or damage occasioned to me or my property, my heirs, executors and administrators in respect of any damage, injury, death, loss or cost incurred or sustained by me, except to the extent that such liability cannot by law be excluded.

  5. The Event Provider reserves the right at any stage to forthwith evict me from the Event or to refuse participation in any stage of the Event for any non-compliance by me of these Terms and Conditions, for any non-compliance by me of any directions given by the Event Provider or otherwise in its absolute discretion and that in such circumstances no refund of any fees will be provided.

  6. I acknowledge that information relating to the Event will be made available prior to and during the Event via Event briefings, Event material distributed to participants, Event material available on the Event website at maschine.com.au and daily route maps.  I acknowledge that it is my responsibility to attend such briefings and familarise myself with all such materials and acknowledge that the Event Provider may refuse my participation in the Event if I fail to attend an Event briefing or fail to comply with any requirements detailed in any Event briefing or the materials.

  7. I acknowledge that I shall, whilst at the Event, be responsible for the operation and control of any motorcycle operated by me and I shall at all times operate the motorcycle in a safe manner, in accordance with applicable road rules, environmental or other conditions and in accordance with any directions given by the Event Provider. I shall not operate the motorcycle under the influence of any drug or intoxicating substance or participate in any race or contest.

  8. I indemnify and keep indemnified and save harmless the Event Provider, its employees, agents, contractors and any other third party involved in the Event including but not limited to sponsors, land owners and lessees from and against all actions, claims, costs, expenses and demands in respect of death, injury, loss of or damage to a person or property of any person including myself, spectators, guests and other persons at the Event howsoever caused, or arising out of, or in connection with, my attendance at the Event, or acceptance of training from an employee, agent or contractor of the Event Provider.

  9. I acknowledge that the route this Event follows includes travelling through remote areas where medical or emergency support is limited and response times may be lengthy. I acknowledge that I have notified the Event Provider of any known medical conditions that are pertinent to me.

  10. I understand that the road conditions and environment of the Event route can change suddenly and the Event route may be altered accordingly or the Event may be cancelled or postponed, at the discretion of the Event Provider. I agree to follow any instructions provided by the Event Provider to take an alternate route including when deemed necessary for the safe completion of the Event.

  11. I understand that navigation will be required to successfully complete the Event route. Navigation aids provided may include but are not limited to electronic files to be used by a GPS unit, daily route sheets with turn instructions and maps, arrows and other physical markings along the route itself or verbal instructions. If I am not clear about the route to be followed I will seek assistance from the Event Provider and follow any directions given by the Event Provider.

  12. If an incident or accident occurs at any time during the Event, the Event Provider must be notified immediately.

  13. I hereby state that I am licensed to operate the motorcycle I am using during the Event and that I hold a current licence.

  14. Only those participants in possession of a valid licence (which upon request can be inspected) and those whom have paid the Event fee in full shall be entitled to participate in the Event and a booking is not confirmed until full payment is received by the Event Provider.

  15. The Event Provider reserves the right to postpone, terminate or cancel without notice to me the Event and to change the route at any time and that any refund of fees paid in whole or part may be made at the entire discretion of the Event Provider and I agree to make no claim for damages or consequential loss if any of the conditions herein contained are applied by the Event Provider, its employees, agents or contractors.

  16. A participant may withdraw from the Event at any time by notifying the Event Provider in writing via email or letter.  In case of withdrawal, a cancellation fee calculated by reference to the registration fee is payable as follows:

    • 0% if 61 days or greater notice is given prior to the commencement of the Event

    • 25% if 31-60 days notice is given prior to the commencement of the Event
    • 50% if 15-30 days notice is given prior to the commencement of the Event

    • 100% if 14 days or less notice is given prior to the commencement of the Event.

  17. Where accommodation is not included in overall tour fee and paid separately, for accommodation cancellations it will be at the discretion of the Event Provider as all properties have different cancellation policies and deposit schedules. This will be assessed on a case by case basis and will be calculated based on the accommodation you have booked (if required).

  18. The Event Provider may, at any time, transfer its rights and obligations under these Terms and Conditions to an alternative supplier.

  19. The Event Provider collects personal information in order to conduct the Event. If the information requested is not provided, a participant may not be able to attend the Event. I agree that the Event Provider may use this personal information for future promotional and marketing purposes conducted by any of them.

  20. I consent to the Event Provider using my name, likeness, image and/or voice (including photograph, film and/or recording of the same) in any media for an unlimited period without remuneration for the purpose of promoting the Event and promoting any products manufactured, distributed and/or supplied by the Event Provider.


 

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